Secure school mail – An answer to Secure Email Communication

Launched over 3 years ago, we are currently supplying email encryption to multiple schools and processing in excess of 100,000 secure emails a month, so you can be assured it’s a well proven solution.

Simply stated, it completely eliminates the chances of your sensitive information being accessed and read by any unintended recipient. It can encrypt all email messages exchanged between schools, external parties and parents.

Schools hold large amounts of confidential data on their pupils, and have a regular requirement to share information with external organisations.  Ensuring that keeping this information confidential is very important for schools, as breaches of confidentiality can cause harm, distress or inconvenience to the victims and even damage the school’s market reputation.

The guidelines presented by the ICO makes it very clear that all schools must take adequate measures to maintain privacy of sensitive data sent via emails. Schools must follow the set Data Protection procedures when they transfer or exchange personal data via emails within the school, with other schools and third parties. If schools fail to follow these guidelines and don’t implement adequate measures to keep sensitive data well-protected from cyber criminals and possibility of data breaches, then the Information Commissioners Office can fine or even ‘name and shame’ such schools.

Simple and Easy Work Process- There’s Nothing Technical About it!

To integrate Secure school mail into your email system you don’t need to replace your current email system or use some special website to send secure emails. Secureschoolmail works smoothly and in concurrence with your current email system including Microsoft Exchange and Office 365.

To send a secure, encrypted email all you need to do is enter the text [secure] at the start of the email subject line

This will then trigger the email service to process the email, securely encrypt and deliver to the recipient

What happens when the recipient receives an encrypted email from us.

Recipient is part of the secure school email network.

Emails sent between trusted or known users of the Secureschoolmail system are both encrypted and decrypted automatically in transit. This is done where necessary, with no additional steps and doesn’t require any password.

The emails show in the usual user email inbox.

Recipient is not part of the secure school email network.

Emails sent to third parties and unknown users like parents, businesses etc, in such a scenario the system will send an email advising the recipient the they have received a secure email along with a unique link to access it, (This link cannot be forwarded, doing so invalidates access to the secure email).

The recipient is then requested to setup their passwords (if not previously completed) so that they can access sent emails in a secure inbox.

Subsequent secure emails sent to this recipient they will be prompted to enter their password to recall them.

This helps schools to secure information transferred over the web from getting into the wrong hands.

What does it all cost ?

Implementation and Setup

£395One off cost
£395One off cost
  • One off charge for setup and implmentation of your secure email service.

<8 Email Addresses / Mailboxes

£199Annual subscription
£199Annual subscription
  • Send secure encrypted emails from upto 8 mailboxes / email addresses

Upto 15 Email Addresses / Mailboxes

£299Annual subscription
£299Annual subscription
  • Send secure encrypted emails from upto 15 mailboxes / email addresses

Upto 35 Email Addresses / Mailboxes

£399Annual subscription
£399Annual subscription
  • Send secure encrypted emails from upto 35 mailboxes / email addresses

Upto 50 Email Addresses / Mailboxes

£799Annual subscription
£799Annual subscription
  • Send secure encrypted emails from upto 50 mailboxes / email addresses

Contact us today for more information

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