Launched over 3 years ago, we are currently supplying email encryption to multiple schools and processing in excess of 100,000 secure emails a month, so you can be assured it’s a well proven solution.
Simply stated, it completely eliminates the chances of your sensitive information being accessed and read by any unintended recipient. It can encrypt all email messages exchanged between schools, external parties and parents.
Schools and businesses hold large amounts of confidential data on their pupils and employees, and have a regular requirement to share information with external organisations. Ensuring that keeping this information confidential is very important for schools, as breaches of confidentiality can cause harm, distress or inconvenience to the victims and even damage the school’s market reputation.
The guidelines presented by the ICO makes it very clear that all schools must take adequate measures to maintain privacy of sensitive data sent via emails. To ensure safe transmissions of data you must follow the set Data Protection procedures when transfering or exchange personal data via emails both internally and externally with third parties.
To integrate Secure mail into your email system you don’t need to replace your current email system or use some special website to send secure emails. Secure email works smoothly and in concurrence with your current email system including Microsoft Exchange and Office 365.
To send a secure, encrypted email all you need to do is enter the text [secure] at the start of the email subject line
This will then trigger the email service to process the email, securely encrypt and deliver to the recipient
Emails sent between trusted or known users of the Secureschoolmail systems are both encrypted and decrypted automatically in transit. This is done where necessary, with no additional steps and doesn’t require any password.
The emails show in the usual user email inbox.
Emails sent to third parties and unknown users like parents, businesses etc, in such a scenario the system will send an email advising the recipient the they have received a secure email along with a unique link to access it, (This link cannot be forwarded, doing so invalidates access to the secure email).
The recipient is then requested to setup their passwords (if not previously completed) so that they can access sent emails in a secure inbox.
Subsequent secure emails sent to this recipient they will be prompted to enter their password to recall them.
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